Kyutech iART Program

Scholarship

2021 Application Guide of MEXT scholarship for iART Program

School of Computer Science and Systems Engineering, Kyushu Institute of Technology

We seek applicants who wish to enroll in Kyushu Institute of Technology as MEXT scholarship students for School of Computer Science and Systems Engineering.

1.The number of students admitted

Program	Number of Students Admitted	Monthly allowance
Master Program	3 students	Monthly 144,000 JPY

2.Enrollment year and month

October 2022,

3.Qualification and condition of application

(1) Applicants :

Applicants must be graduate level International students who are newly coming to Japan. They must have demonstrated excellent academic degree and will be expected to maintain a scholastic performance level of 2.30 * during the scholarship period. Applicants must also satisfy one of the conditions of language ability (6) as below.

(2) Nationality

Applicants must have the nationality of a country with diplomatic relations with the Japanese government. Applicants who have Japanese nationality at the time of application are not eligible.

(3) Age

applicant must have been born after April 2, 1987.
Exceptions are limited to the case in which MEXT deems that the applicant could not apply within the eligible age limit due to circumstances in the applicant's country (e.g., military service obligation, loss of educational opportunities due to conditions of war) Personal circumstances (financial situation, family circumstances, state of health, circumstances related to applicant's university or place of employment, etc.) will not be considered for exception

(4) Academic background

Applicants must satisfy the qualifications requirements to enter a master's course or doctoral course in a graduate school of Kyushu Institute of Technology. (Applicants who are certain to meet the criteria with certainly by the time of enrollment are also eligible)

(5) Field of study

Applicants should apply for the field of study they majored at university or related field, and the area will be able to study at the School of Computer Science and System Engineering (Robotics, Control System)

(6) Language ability

Applicants must have either Japanese or English ability (must be higher than or equal CEFR B2 for English or JLPT N2 for Japanese)

Japanese

Those who have passed level N2 of the Japanese Language Proficiency Test(JLPT) at admission.
Those who have completed an educational course in Japanese as their primary language and meet the requirements for admission to Master's or doctoral course in Japan
The host university can confirm that the applicant has Japanese ability equal to or higher than the equivalent level stated above in (1)

English

Students who have a European Common Language Reference Frame (CEFR) score level B2 or higher at the time of enrollment in a regular course.
For reference
https://www.mext.go.jp/b_menu/houdou/30/03/__icsFiles/afieldfile/2019/01/15/1402610_1.pdf
Those who have completed an educational course in English as their primary language and meet the requirements for admission to Master's or Doctoral course in Japan

(7) Health
The applicants must submit a medical certificate the prescribes that the applicants are healthy and have no both physically and mentally problems in studying in Japan

(8) Arrival in Japan

In principle, applicants must arrive in Japan during the period specified by the accepting university within two weeks before and after the starting date of the university's relevant academic term for that year.

(9) Visa requirement
Applicants shall, in principle newly obtain a "Student" visa at the Japanese diplomatic mission located in the applicant's country of nationality, and enter Japan with the residence status of "Student" Accordingly, even if the applicant already has other residence status ("Permanent resident", Long-term resident" etc.), the applicant must change it to the "Student" status and re-enter Japan. Moreover, the applicant should be aware that after expiration of the status as a MEXT Scholarship student and even if the student again applies for their original resident status of "Permanent resident" or "Longterm resident," such resident status might not be necessarily granted. The applicant should also be aware that the Scholarship will be canceled if she/he arrived in Japan without a newly obtained "Student" visa

(10) Non-eligibility
Those who meet any one of the following conditions are ineligible. Even if found after starting the scholarship period, she/he will have to be excused from the Scholarship.

[1] Those who are a soldier or qualified military at the time of their arrival or during scholarship period in Japan.

[2] Those who cannot arrive in Japan by the day designated by the host university.

[3] Those who received a Japanese Government Scholarship (MEXT) in the past(including who withdrew from the scholarship program after they arrived in Japan).
However, for research students, those who have more than 3 years of academic or work experience from the month following the last month of the scholarship payment to the the month when the scholarship payment starts, or the previous Japanese government (MEXT) Scholarship received
This does not apply to those who were either Japanese language/Japanese culture training international students (limited to those who have graduated or are expected to graduate from their enrolled university after returning to Japan), Japanese-Korean joint science and engineering undergraduate students, and Young Leaders Program international students. The Ministry of Education, Culture, Sports, Science, and Technology (MEXT Honors Scholarship) is not a scholarship student of the Japanese Government (MEXT), so you can apply even if you have a history of receiving it.

[4] Those who apply to more than one university for programs commencing in 2021 through the Japanese Government (MEXT Scholarship).

[5] Those who are currently enrolled at a Japanese university with a "Student" status (Ryugaku) and those enrolled or scheduled to be enrolled at a Japanese university as a privately financed foreign student when the scholarship application was filed until the start of the provision of the Scholarship. However, even if the applicant is currently a
funded privately international student studying in Japan, this restriction does not apply to an applicant who, at the time of applying for MEXT scholarship, will certainly return to one's home country before the start of the scholarship application period, and who will obtain a Student (ryugaku) visa to come to Japan.

[6] Those who plan to receive scholarships from other institutions (including a government organization of their home country).

[7] Those who are "expected to graduate" from their universities but cannot satisfy the qualification and conditions related to their academic background by the designated date.

[8] Holders of dual nationality at the time of application and cannot verify that they have given up Japanese nationality by their arrival in Japan.

[9] At the time of application, those who desire to conduct fieldwork, internship, and soon in countries outside Japan.

[10] Those who have finished a doctoral course do not intend to obtain a doctoral degree.

[11] Others;
A MEXT scholarship will be granted to those willing to contribute to mutual understanding between Japan and their home country by participating in activities at school and communities during their study in Japan while contributing to the internationalization of Japan. They shall also make efforts to promote relations between the home country and
Japan by maintaining close ties with the university attended after graduation, cooperating with relevant projects and events conducted by Japanese diplomatic missions after they return to their home countries.

4. Period of Scholarship

The Scholarship will be paid within the standard duration of the course enrolled after coming to Japan

※１ However, regarding the doctoral program (Full term Doctoral Program 5 years ) adoption program, the 1st year to 2nd year is handled as a master’s course up to the third year and a doctoral course form 3rd year to 5th year. Therefore, it is necessary to apply for an extension of the scholarship period when advancing to the third year.
※2 For programs selected for "Full term Doctoral Program 5 years," it is possible to apply for an extension of the scholarship period for advancing to the Doctoral Program using the program's quota.
※3 For the selected programs of "Bachelor's Program," "Preliminary Education and Bachelor's Program," "Master's Program," and "Professional Degree Program," It is not possible to apply for an extension of the scholarship payment period associated with the advanced course.
※4 If a person who has been selected under the special quota uses for a university recommendation (research student (general quota)) instead of applying for an extension of the Scholarship after the end of the scholarship payment period, please refer to 3. (10)

5. Scholarship

(1) Grants

The following amounts will be paid according to the course of study. 2,000 yen or 3,000 yen per month will be added to the monthly unit price for those who study or research in a specific area. The amount is subject to change each year depending on the budget situation of the Japanese government. If you are absent from the university or on long-term absences, you will not receive a scholarship for that period.

Master Course student 144,000/ month

(2) Travel Expenses

Travel to Japan
In principle, the Ministry of Education, Culture, Sports, Science, and Technology will issue flight tickets by designating travel dates and routes. The flight ticket will be an economic flight ticket from the international airport closest to the place of residence of the international student (in principle, within the nationality of origin) to the international airport used by the host university as a regular route in Japan. In addition, the international students must pay for their domestic travel expenses from the student's residence to the nearest international airport, airport taxes, airport fees, special taxes on travel and travel expenses in Japan (including air travel expenses), travel insurance, travel insurance, costs for personal belongings and separately shipped baggage.
For those who do not have an embassy or consulate in their country of nationality and will be traveling to Japan by stopping over in a third country to apply for a visa, or for those who do not have direct flights from their country of nationality, they will be responsible for their travel and accommodation expenses within their country of nationality, and MEXT will only provide them with an air ticket from their country of nationality to their country of stopover, and an economy class air ticket from their country of stopover to the international airport used by the host university as a regular route in Japan.
In principle, the "place of residence" should be the "current address" stated in the application form. Suppose the applicant will move within his or her nationality before coming to Japan. In that case, the address listed in the application form will be accepted as the "place of residence," and airfare will be arranged from the nearest international airport.
Except for a stopover in a third country to apply for a visa, air tickets will not be issued to those who travel to Japan from outside their country of nationality for their own reasons.
Return travel expenses

In principle, MEXT will issue an air ticket to an international student who graduates from a university or completes his/her research and returns to his/her country within the last month of the scholarship period specified in "(2 Scholarship period). The ticket must be a lower class ticket from the international airport used by the host university as the usual route to the international airport closest to where the international student will be returning.(In principle, must be home country airport)

The international student who is returning to their home country shall be responsible for travel expenses from his/her place of residence in Japan to the nearest international airport, airport taxes, airport fees, special taxes for travel, travel expenses within his/her country of nationality (including airplane transfer expenses), travel insurance, and expenses related to personal belongings and unaccompanied baggage.
If the student returns to home country before the end of the scholarship period due to personal reasons or for any of the reasons listed in section 4 below, the student will not be reimbursed for travel expenses. In the case that the student will continue to stay in Japan after the scholarship period (e.g., for further study or employment in Japan), the travel expenses for returning to home country will not be paid.
Tuition and Other Fees
Fees for the entrance examination, matriculation, and tuition at universities will be paid by the accepting university.

6. Conditions for Revocation of Scholarship

MEXT will stop paying scholarship when one or more of the following cases and MEXT may order applicable students to return a part or all of scholarship already provided.

When it is found that the application documents contain false or fraudulent statements.
When a student violates any articles of the pledge to the Minister of Education, Culture, Sports, Science and Technology.
When a student violates Japanese laws and regulations, and is sentenced to imprisonment with hard labor or imprisonment for one year or longer indefinite term.
When it becomes inevitable that a student is unable to complete the enrolled course within the standard time period because of poor academic performance, suspension, or long absence from the university.
In case of dismissal, suspension, admonition, or similar disposition as a disciplinary measure under the university's academic rules.
When a student arrives in Japan without obtaining, or renewing their residence status as “Student,” or when one's status of “Student” has changed to a different status.
When a student has received a scholarship from other institutions (excluding those specified for research expenditures.)
When a student advanced to a higher-level course without obtaining approval for extending the scholarship period.
When students left or withdrew from the university, they initially enrolled and transferred to a different graduate school.
When the academic performance coefficient at each time of year falls below 2.30* or the academic performance standards set by the university.

Grade Point Average (GPA) Conversion Method

Applicants must have a minimum of 2.30 GPA, which is calculated by the following calculation method

Grading Scale	Grade Points (GP)
4 point grade scale	–	Excellent	Good	Average	Fall
	–	A	B	C	F
	–	100-80	79-70	69-60	59 or less
5 point grade scale	S	A	B	C	F
	A	B	C	D	F
	100-90	89-80	79-70	69-60	59 ore less
GPA Points	3	3	2	1	0

([No.of GP3 Credits] × 3) + ([No.of GP2 Credits] × 2) + ([No.of GP1 Credits] × 1) + ([No.of GP0 Credits] × 0)
Total Number of Registered Credits

(NOTE 1) For courses in which credits are not earned, the number of credits will be calculated on the basis of the number of courses completed.
(NOTE 2) If applicants have transferred university, the credits earned in the latest university are used to calculate the GPA.
(NOTE 3) The courses of which grades do not fit in the terms of the evaluation scale above (such as "Certified", or "Approved" "Pass / Fail,") will be excluded.
(NOTE) 4) GPA scores will be rounded down to the second decimal place.

Application documents

These documents must be prepared in Japanese or English. If the documents are prepared in other languages, a Japanese translation must be attached. All documents should be prepared in A4 format using document creation software, etc., whenever possible. We prefer translations to be issued by the university or government agency and bear a stamp or embossed seal of the school or the agency and the signature of the authorizing official.

Required Documents to the Submission

1	Application Form (MEXT Form 1)
2	Field of Study and Research Plan (MEXT Form2) Please write on A4 size ( At least 2/3 pages)
3	Official Transcript (Original) An Official transcript must be issued by the president or dean of the university from which the applicant graduated (or will graduate) with the school stamp or embossed seal and the signature of the authorizing official. Please attached grading System explanation. e.g. A = 100-90, B=89-80 C=79-70, D= 69-60, F= <59
4	Proof of Graduation from the graduated university – Master Program Certificate of (Expected) Graduation – Doctoral Program Certificate of (Expected) Graduation and diploma(degree)
5	Recommendation Letter from the graduated university – Letter of Recommendation from the Head of Department or higher level to President of Kyushu Institute of Technology
6	Official document indicating your high achievement in the most recent university – This official document should indicate your high achievement. ※Example : your rank in the class, GPA, the letter stated what level you got from how many people in the department or school.
7	Abstract of your thesis and papers Summarize your thesis clearly and concisely.
8	Proof of language ability either English or Japanese English – Applicant must have a certificate of Common European Framework of Reference for Language (CEFR) Level B2 or higher. You can use IELTS, TOEFL, TOEIC (Listening score= 400～、Reading＝385 ～) Japanese – Or applicant must have Japanese Language Proficiency Test(JLPT) Level N2 or more
9	Copy of Passport *If you have no passport, Copy of ID card (English version)
10	Photos (3-4 photos) 4.5cmx3.5cm (took within 6 months)
11	The self-introduction short video (around 5 minutes)
12	Presentation file (Master course 15 minutes, Doctoral course 20 minutes) CV + Skill, Experience, Research Plan *Submit after passing 1st screening
13	Certificate of Health Check (submit after passing the final examination)

The deadline for the submission of the documents: JANUARY 17、2022
*See the following schedule details

iART Program MEXT scholarship screening schedule (2022)

	ProgramDeadline	Schedule/Deadline	Note
1	Application Deadline	Januray 17 , 2022 (Mon);	Submit PDFfile by email Documents No. 1-11
2	1st Screening (consider the application and Short Video )	Januray 17 , 2022 (Mon)
3	Annoucement of successful applicants of 1st screening	January 19, 2022	on HP and email
4	Submit the presentation documents (Power point)	January 24, 2022	Submit PDF file by email Documents No. 12
5	2nd Screening ( Interview in English or Japanese)	January 25-January28, 2022	(The schedule might change )
6	Annoucement of successful applicants of 1st screening	February 1, 2022
7	Original Documents must reach Kyutech	February 10, 2022	*successful candidate must send the original documents and arrive at Kyutech by February 10, 2022
8	3rd Selection by MEXT		Annoucement June 2022

*** Important
Strict adherence to the submission deadline
** We will inform you in advance if schedule changes

PDF See here ... Recruitment schedule [PDF]

How to apply

Send Email to
Professor HAYASHI Eiji (Professor)
Deputy Executive Director for regional Academia-Industry revitalization
Director of the Center for Socio Robotic Synthesis
Department of Intelligent and Control Systems (Robotic Course)
School of Computer Science and System Engineering
Kyushu Institute of Technology
Email: hayashilab[at]mmcs.mse.kyutech.ac.jp

Download the application form from the below link or QR code
https://drive.google.com/drive/folders/1OlJ6wYP592bsdBRTDyxgdvT_7uLNcSIQ?usp=sharing

iART Program
https://www.iizuka.kyutech.ac.jp/iart

Email for applying